Planning Music For Your Event

Planning your wedding or event shouldn’t be stressful, so that’s why we’re here to help make it easier! When you book with us, you will receive a link to a private Event Planning Dashboard. This is a great place to organize and workshop the details of your event! However, any items or questions that require a response should be emailed to us directly, such as special song requests and addition of new services. Now, let’s break this down!

Band Sizes
Every musician you add makes a difference in the sound and versatility of the band. The determining factor for choosing a band size is most often budget, the amount of space we are able to dedicate for the band’s footprint, and the type of event you’re envisioning.

3-4 piece – Best for more intimate gatherings where dancing is not a priority. 
5pc – Great sound on a budget. This is the smallest band I would suggest if you want to fill the dance floor. This will feature one vocalist with guitar, keys, bass, and drums.

6pc – We add a second singer, so you have both male and female vocals! This allows for more energy, variety, and background vocals. It also takes a bit of pressure off of the lead singer, who is generally in charge of making any announcements, coordinating with the event planner, etc.
7pc – Two singers and one horn. Horns will add a fun element and energy to your event. 
8pc – Two singers and two horns! If you love the horn sound, two horns will sound 10 times as big as one!
9pc –Two singers and three horns! This is a full horn section sound, and our most popular full band package. This package is great for those who want to throw a real party.
10+ – We can add additional singers, horn players, or percussion upon request. The more the merrier!

Cocktail Hour Music
If your cocktail hour is in the same location as the reception, we can have the reception band play the cocktail music! This is the simplest option, and there is no additional charge! If you would like to have the cocktail hour in a separate location (often outdoors, or in a different room nearby), we can borrow a few of the musicians from the reception band. This is also very reasonably priced. If the cocktail hour necessitates moving equipment, or if it extends the total amount of live music beyond our contracted maximum of 180 minutes, then we charge per cocktail musician. Our most popular option is a jazz trio.

For most 4-5 hr events, we suggest breaking the music into four sets. The first set will be a mix of cocktail music, such as jazz or acoustic covers, as your guests enter the event and mingle. The remaining three sets will be packed closely towards the end of the night, so we can keep the energy high! We’ve provided some sample wedding and event timelines below for you to get a feel for how your day will go!

SAMPLE WEDDING TIMELINE
CEREMONY
5:00pm    Prelude Music
5:30pm    Wedding party processional
5:40pm    Bridal processional
6:00pm    Bridal Recessional
COCKTAIL HOUR
6:00pm  COCKTAIL HOUR BAND TO PLAY
6:45pm  COCKTAIL HOUR BAND TO RELOCATE TO RECEPTION AREA 
RECEPTION
7:00pm   PLAY – Guests Filter In
7:15pm    INTRODUCTIONS
FIRST DANCE
FATHER DAUGHTER DANCE
MOTHER SON DANCE
7:45 BAND DINNER BREAK
TOASTS
8:15pm  PLAY
9:00pm  CAKE CUTTING
BREAK
9:15pm   BOUQUET/GARTER TOSS
PLAY
10:00pm  SPARKLER EXIT!

SAMPLE CORPORATE EVENT TIMELINE:
5:00 PLAY
5:45 BAND DINNER BREAK
INTRODUCTIONS/SPEECHES
6:15 PLAY
7:00 BREAK
7:15 PLAY
8:00 BREAK
9:15 PLAY
10:00 FINISH